StashBill vs Spreadsheets
How StashBill compares to running your business on spreadsheets
Spreadsheets are flexible and familiar. Here's what a dedicated app changes.
A spreadsheet is often the first tool a small business uses to track stock and invoices, and it works fine at a small enough scale. StashBill exists for the point where manual entry starts costing more time than it saves.
Side by side
| Feature | StashBill | Excel / spreadsheets |
|---|---|---|
| Barcode scanning | Scan to add, sell, and count | Manual entry only |
| Tax field calculation | Applied automatically per item and country | Manual formulas — one wrong cell breaks the sheet |
| Multi-user editing | Multiple devices sync in real time on Pro | File-locking or version conflicts when more than one person edits |
| Reorder alerts | Automatic, based on sell-through | Manual review required |
Details for Excel / spreadsheets checked on 19 October 2026. Features and pricing change — check the provider's own site before deciding.
Where StashBill is the better fit
Scanning removes the manual-entry step where most stock and pricing errors start.
Tax fields are calculated and validated, not typed into a formula that can silently break.
Reorder and dead-stock alerts happen automatically instead of requiring a manual review.
Worth considering
For a very low-volume or short-term project, a spreadsheet has no learning curve and no cost.
A spreadsheet is fully customizable to a specific internal process in a way a purpose-built app isn't.
Switching over
You don't need to migrate everything on day one — add your items as you scan them, and StashBill takes it from there.
Coming soon — see launch statusFrequently asked
When manual entry errors, reconciling stock against invoices, or multiple people editing the same file starts costing more time than it saves.
Yes, though most businesses find it simpler to keep one source of truth once scanning replaces manual entry.
Coming soon to Android, iOS, Windows & macOS
StashBill is in final development. It will be free forever for one device — no card required.