For Distributors & Wholesalers

Built for moving volume, not just counting it

Bulk scan incoming stock, manage batch and expiry dates, and bill dozens of line items fast.

Before StashBill, and after

BEFORE
Incoming shipments counted by hand against a paper delivery note, batch and expiry dates tracked separately if at all, and multi-line invoices typed one row at a time.
WITH STASHBILL
Bulk scan a shipment straight into stock, batch and expiry data attached automatically, and a 40-line invoice built in the time it used to take to write five.

How to run your records in StashBill

A practical guide to keeping records and running the platform day to day.

1
Receive shipments by scanning, not counting
Use scan-to-receive against the incoming delivery — each item is added to stock as it's scanned, with batch and expiry captured at the same time instead of noted separately.
2
Bill in bulk, not line by line
Build a multi-line invoice by scanning what's going out on a delivery. A 40-line order takes the time it used to take to write five by hand.
3
Let batch data drive what ships first
With expiry dates attached per batch, older stock is the stock you see first when picking — no separate spreadsheet to check before a shipment goes out.
4
Reconcile against the stock ledger, not paper
When a physical spot-check is needed, compare it against StashBill's stock ledger rather than a stack of delivery notes — every movement is already timestamped there.
5
Split stock by warehouse once you outgrow one location
If you're operating from more than one site, record each as its own warehouse so stock levels stay accurate per location instead of one blended, less useful total.
RECOMMENDED PLAN
Pro

Volume invoicing and multiple staff scanning at once benefit from Pro's multi-device and multi-user access.

See full pricing

Get started free — no card required

Download StashBill and scan your first item in under a minute.